GRAMA Records Request

In order to obtain a copy of a report, you must be the subject of the record or the legal guardian of a minor listed on the record.  Generally, copies of police reports are not able to be released until after they have been adjudicated, or processed through court.  If you are the defendant on a case that is not adjudicated and are currently not represented by an attorney in the matter, you can obtain a copy through Discovery at the Prosecuting Attorney’s Office.  If you are represented by an attorney, your attorney will need to request the report.  If you are listed as a victim of domestic violence on the report you are seeking, the case will be provided to you immediately, at no charge.

The law provides 10 working days for us to process your request (5 days if you can show that you must have an expedited response).  When you make a request, you will be required to fill out a GRAND COUNTY SHERIFF GRAMA Records Request Form.   Please also provide the following information:

  • Photo Identification
  • Date(s) of Incident(s) Requested
  • Description of record(s) and reason for request (must be described with reasonable specificity, listing any and all documents/records needed)
  • Case Number (if available)

Please make sure you are as specific as possible as to what information you are requesting and why you need this. You may request more than one record on the form.  The GRAMA request form may be turned into the Sheriff’s Office personally or you may fax in this request.  The fax number for Records is 435-259-8651.  Please also include a legible copy of your identification with the form.

 

You will be notified by phone when your request is available.  You must again present identification at the time you pick up your request and pay any fees due in order for the records to be released.

 

Not all requests for information can be granted.  In all cases, you should receive a response to your official request within ten working days.  Records that are generally available to the public include, but are not limited to:

An adult defendant’s name, age, description, town of residence, and similar background information.  (Juvenile information is not generally released unless the juvenile is certified as an adult by a state judge.)

  • Some arrest information including arrest photos and the text and source of the charges related to the arrest, arraignment dates, and bond amounts.  (All defendants are assumed innocent until proven guilty in a court of law.)
  • Initial incident reports may also be made available as long as the information does not compromise an ongoing investigation or cause undue hardship to the victim.

 

There is some information that we cannot release.  Generally, this information concerns a person’s civil rights such as their right to privacy, protection and safety, and their right to a fair trial.  If you are denied some or all of what you have requested of us we will give you a reason for the denial.

 

NOTICE: Our policies and procedures for the collection, compilation, storage, and dissemination of official records and information are in compliance with state laws found in Title 63g, Chapter 2 of the Utah Code Annotated. This set of laws is known as the Government Records Access and Management Act or GRAMA. These laws identify those records that are accessible to the public, those that are confidential, and those that are sensitive. There are also guidelines and recommendations regarding the handling of those records. You can review GRAMA at www.le.state.ut.us, under the heading of “Utah Code and Constitution.”